Conference Registration

CONFERENCES AVAILABLE FOR FALL 2016

http://cmc-math.org/cmc-north/

California Science Teacher's Association Conference

Palm Springs, CA

Oct 21st - 23rd 2016

Registration Dates: July 26- Oct. 3

INSTRUCTIONS:
Travel Authorization

 

Registration

Please make an appointment with Danielle (csmeassistants@gmail.com) to register for the conference.  This process will be done AFTER your travel authorization has been approved.  You will receive a follow up e-mail regarding registration.

Firm deadline to complete registration: 10/3/16

Lodging

PLEASE NOTE DO NOT BOOK TRAVEL OR ROOMS UNTIL TRAVEL AUTHORIZATION IS APPROVED!

Noyce Scholars

Noyce Scholars will each book their own individual room for up to 3 nights (Thursday 10/20, Friday 10/21, and Saturday 10/22).  Check in should be on Thursday 10/20, and check out should be on Sunday 10/23.  You are only guaranteed reimbursement for these dates. Please choose the hotel with the lowest nightly rate (at this moment, Holiday Inn Express).  Please utilize the following link to book online: http://www.conferencehousing.com/CSTA/PalmSprings/default.htm.

Instructions:

Please be sure that your credit card and the name you use to book your hotel room is THE SAME.  Discrepancies between these two elements may delay the reimbursement process.  Please keep ALL RECEIPTS, e-mails, bank statement, and confirmations in association with the booking and payment of the hotel room.  You are to book your room as soon as your travel authorization is cleared.  Please do not wait until the last minute.

Teacher Fellows

Teacher Fellows will be sharing a double room per 2 Fellows for for up to 3 nights (Thursday 10/20, Friday 10/21, and Saturday 10/22).  Check in should be on Thursday 10/20, and check out should be on Sunday 10/23.  You are only guaranteed reimbursement for these dates. Please choose the hotel with the lowest nightly rate.  Please utilize the following links to book online: http://www.conferencehousing.com/CSTA/PalmSprings/default.htm

https://conference.emeetingsonline.com/emeetings/websitev2.asp?mmnno=145&pagename=ATTENDEE

Instructions:

For the purposes of reimbursement, please have one Teacher Fellow book and pay for the hotel room under this person’s name.  For example, Teacher Fellow A and Teacher Fellow B will be rooming together.  Teacher Fellow A will book the hotel room under her/his name and use her/his credit card as well.  The name utilize to book the room should be EXACTLY the same as the credit card used.  You are to book your room as soon as your travel authorization is cleared.  Please do not wait until the last minute.

Transportation

Traveler/student will need to pay for transportation(includes taxi/ air fare/ uber/ amtrak) and lodging. Upon return from conference, please bring receipts to CSME office and you will be reimbursed by the University in 2-3 weeks. If you are traveling via Amtrak, each respective participant will be booking and paying for her/his ticket individually.  Please be sure again that you utilize your own credit card, and not someone else’s.  The name on your ticket should match the name on your credit card.  Please keep all receipts and documents associated with the purchase of your train ticket.

Please note: we cannot reimburse for mileage and parking if you choose to drive.

Reimbursement

Please be sure to keep ALL documents associated with your booking of travel and hotels. Once you get back, please fill out a reimbursement form and turn it in right away. It usually takes about 30-45 days to receive your reimbursement.  Please note the reimbursement window expires rather quickly so please turn in all paperwork immediately when you arrive back from the conference.

Meals

Since there are no meals provided with the conference, you will be required to pay for your own meals during the days of the conference.  CSME will be able to reimburse you for up to $55 per full conference day. Please note that room service at your hotel does NOT count.

Meals that are not included in conference, will be reimbursed to you at the rate of:

Breakfast: $15

Lunch: $15

Dinner: $25

CMC North Conference

December 2 – 4, 2016

The Mathematical Practices: A Reality in Every Classroom

Pacific Grove, CA

http://cmc-math.org/cmc-north/

Registration Dates: Before 10/27 $58

Travel Authorization

You will also need to sign the travel authorization form IN PERSON at Science Building 211 by 10/3

Registration

Please make an appointment with Danielle (csmeassistants@gmail.com) to register for the conference.  This process will be done AFTER your travel authorization has been approved.  You will receive a follow up e-mail regarding registration.

Firm deadline to complete registration: 10/27/16

Lodging:

NEW for 2016! On-Grounds Housing at Asilomar reservations should be made online directly through the Asilomar Conference Grounds housing web portal for the CMC-N 2016 Conference. Meals are included with on-site housing at Asilomar. The housing/meal package includes two [2] nights lodging and six [6] meals (Friday dinner through Sunday lunch).  Make your reservations as soon as possible as space is limited!

Reservations for On-Grounds Housing: https://aws.passkey.com/event/15051095/owner/10793795/home

Helpful Hints:

• Request your roommate(s) in the “other requests” section as you fill out the personal information page.

• Reservations can be made for single, double, triple, quad rooms or conference participant plus non-conference guest.

• Each conference attendee should register separately.

• Vegetarian, Vegan or Gluten-free meals can be requested online.

• Room prices vary depending on the number of occupants per room.  All prices listed are per person.  Payment for On-Grounds Housing at Asilomar is paid directly to Asilomar.  Make your reservations as soon as possible as space is limited! Please visit the site for more information and questions.

As an alternative to staying on the Asilomar grounds, we have made arrangements through the firm RESORT2ME to reserve a number of rooms in the area at special conference rates. In an effort to accommodate different preferences as well as budgets, numerous types of facilities are offered. For reservations and information, contact

RESORT2ME at 831-642-6622 or visit www.resort2me.com.

Travel

If you are traveling via Amtrak, each respective participant will be booking and paying for her/his ticket individually.  Please be sure again that you utilize your own credit card, and not someone else’s.  The name on your ticket should match the name on your credit card.  Please keep all receipts and documents associated with the purchase of your train ticket.

Please note: we cannot reimburse for mileage and parking if you choose to drive.

Meals

Meals are provided with Asilomar housing.

Reimbursement

Please be sure to keep ALL documents associated with your booking of travel and hotels. Once you get back, please fill out a reimbursement form and turn it in right away. It usually takes about 30-45 days to receive your reimbursement.  Please note the reimbursement window expires rather quickly so please turn in all paperwork immediately when you arrive back from the conference.